A Real Estate Virtual Assistant is your dedicated partner in streamlining operations and enhancing client engagement. They manage everything from property listings and scheduling showings to handling client inquiries and conducting market research.
By taking charge of these crucial tasks, they save you time and allow you to focus on closing deals, ensuring your clients receive exceptional service and your listings stand out in a competitive market.
PROPERTY & MANAGEMENT LISTINGS
Managing property listings on multiple platforms
Updating property details and specifications
Scheduling property showings and open houses
Coordinating with photographers for property images
Creating and managing virtual tours
Handling property inquiries from potential buyers or renters
Researching comparable properties for pricing
Preparing property marketing materials (flyers, brochures)
Maintaining an organized database of properties
Managing lease agreements and documentation
Updating and tracking property availability
Assisting in property inspections and maintenance scheduling
CLIENT RELATIONS & COMMUNICATION
Responding to client inquiries via phone, email, or chat
Assisting with client onboarding and documentation
Managing client follow-ups and reminders
Sending out newsletters and market updates
Organizing and maintaining client contact lists
Scheduling meetings and appointments with clients
Conducting client satisfaction surveys
Handling social media interactions and engagement
Preparing and sending personalized client communications
Coordinating client events or open house invitations
Managing client feedback and testimonials
Assisting in the development of client relationship strategies
ADMINISTRATIVE SUPPORT & MARKETING
Managing CRM systems for lead tracking
Conducting market research and analysis
Creating and managing marketing campaigns
Designing social media content related to listings
Preparing reports on market trends and performance
Coordinating email marketing efforts
Updating and managing the real estate website
Analyzing advertising effectiveness and ROI
Tracking and managing advertising budgets
Implementing SEO strategies for property listings
Organizing and maintaining office files and documents
Assisting in the preparation of presentations for listings
Qualities to look for in an excellent Real Estate VA
Knowledgeable – Familiar with real estate terminology, processes, and local market trends.
Detail-oriented – Ensures accuracy in property listings and client documentation.
Organized – Manages multiple listings, appointments, and client communications efficiently.
Communicative – Clearly conveys information to clients and team members.
Proactive – Anticipates client needs and suggests improvements for better service.
Tech-savvy – Proficient with real estate software, CRM systems, and online marketing tools.
Feeling overwhelmed by endless tasks?
Discover the 300 game-changing tasks you can delegate to a Virtual Assistant and start reclaiming your time!
From digital marketing to admin support, this guide will show you how to streamline your operations and boost productivity.
FREQUENTLY ASKED QUESTIONS
1. Discovery Call — Schedule a free consultation with our Outsourcing Specialist to share your VA needs and expectations. We’ll dive deep into understanding your goals and what you’re looking for.
2. Customized Strategy — Within 24 hours, we’ll send you a personalized Strategy Map along with a tailored VA Recruitment Plan for your review and approval.
3. VA Selection Process — We’ll begin screening and interviewing candidates based on your specific requirements, presenting you with a shortlist in about 1-2 weeks.
4. Client Interviews — You’ll have two weeks to review and meet the shortlisted candidates via video call. Our HR Manager will guide these interviews to ensure key details are covered.
5. Hiring & Onboarding — Once you’ve made your choice, we’ll handle the hiring, onboarding, and setup process. We'll introduce your VA to your team, ensuring clear expectations from day one.
6. Getting Started — You’ll begin working with your new VA, supported by our team during the initial adjustment phase to avoid any early hiccups.
7. Ongoing Support — We’ll conduct regular check-ins and performance reviews to ensure your VA is thriving and delivering results. Plus, we offer added benefits to keep your VA motivated and aligned with your goals.
You can delegate almost any task to a Virtual Assistant as long as you're clear on what needs to be done, when it should be completed, and how you want it handled (we’re here to guide you through it!).
Most clients choose VAs skilled in multiple areas like admin support, customer service, and social media management. You can download our FREE Ebook (300 game-changing tasks to outsource to a VA).
In your free Discovery Call, we’ll need you to specify the work hours and timezone you expect your Virtual Assistant to cover.
These hours will set the standard for your VA’s schedule, and we’ll only present candidates who can align with your requirements.
The cost depends on the VA's experience, skill set, and the hours needed for your tasks. After your Discovery Call, we’ll outline all the details and pricing in your personalized Strategy Map.
Discover more answers to your questions and get all the details you need by exploring our full FAQ section.